Monitor visitor access, track campus movement, and manage incidents with real-time alerts across residential campuses.
Trusted by universities managing secure access across 55+ campuses and 100,000+ students.
FretBox extends beyond gate management to provide full visibility into campus safety, incident monitoring, and access control.
Paper registers, no photo ID, no digital records
No centralized view of student movements
Slow communication chains during emergencies
Fragmented systems, no unified dashboard
Students request exit permission digitally, security approves instantly, and the system tracks everything automatically
Student submits exit request
Going out? Let us know
Safety First
Your warden and security will be notified. We'll track your return for your safety.
Request sent to security
Security guard sees request
Main Gate - South Campus
Approval granted
Student shows QR at gate
Security heads see everything—students currently out, overdue returns, visitors inside, and live gate activity—all in one view.
Get real-time visibility into visitor entries, campus activity, and security alerts from a centralized dashboard.
Real-time campus access
847
Students Out
23
Overdue Return
45
Visitors Inside
3
Alerts Today
GATE STATUS
LIVE ACTIVITY
Priya Sharma
2023/CSE/045
Dr. Ramesh Kumar
Visitor
Ankit Singh
2022/EEE/112
DL 4C 7823
Vehicle
24
devices connected
8
devices connected
12
devices connected
6
devices connected
Every student outing requires warden approval, parent consent via WhatsApp, and QR verification at the gate. No unauthorized exits.
Leave request via app
Select leave type
Enter dates/times
Add reason
Reviews and approves
Checks reason
Verifies eligibility
Sets conditions
WhatsApp confirmation
Instant notification
One-tap approval
Auto-synced
Digital gate pass ready
Unique QR code
Valid time window
Auto-expires
Exit verified at gate
Instant validation
Photo matched
Time logged
System monitors return
Expected time set
Alert if late
Entry logged
Leave request via app
Reviews and approves
WhatsApp confirmation
Digital gate pass ready
Exit verified at gate
System monitors return
Track incidents across campus, trigger emergency alerts, and ensure rapid response with real-time notifications to security teams and administrators.
Document and monitor all security incidents with complete audit trails
Instant mass notifications to students, staff, parents, and authorities
All incidents logged, searchable, and ready for compliance reporting
Two visitor workflows—pre-invited guests get express entry with QR passes, walk-ins go through gate approval with host verification.
Every visitor tracked from entry to exit with photo capture, digital passes, and complete audit trails.
Faculty/staff pre-registers visitor via web or app
Instant SMS/Email with digital visitor pass
Security scans QR, captures photo
Real-time alert to host via app/SMS
Visitor pass scanned at exit, record closed
Pre-invited visitors experience 70% faster entry compared to walk-ins. Security knows who's expected, hosts are immediately notified, and the entire visit is tracked digitally—creating a seamless, professional experience for guests while maintaining complete campus security.
Customized workflows for parents, officials, vendors, and candidates—each with appropriate security protocols.
Process: Pre-invite recommended
Process: Pre-registration mandatory
Process: Recurring pass system
Process: HR pre-registration
Delivery trucks, contractor vehicles, staff cars, parent visits—log every vehicle entry with number plate, purpose, and expected exit time.
Entry/Exit Logging
Capture number plate, driver details, purpose of visit
Vehicle Registry
Maintain approved list for staff and regular contractors
Parking Management
Allocate parking zones by vehicle type
Overstay Alerts
Flag vehicles that exceed expected stay duration
12 vehicles currently inside
DL 4C 7823
Amazon Logistics
In: 10:23 AM
UP 16 AB 9012
Metro Construction
In: 8:45 AM
HR 26 DK 1234
Prof. Kumar
In: 9:00 AM
DL 3C 5678
Parent Visit
In: 11:30 AM
When seconds matter—trigger campus-wide alerts, notify parents instantly, and track headcount in real-time during any emergency.
0 sec
Security activates emergency
System identifies affected zones
< 30 sec
Push notification to all students
WhatsApp alert to parents
SMS to emergency contacts
< 2 min
Wardens mark attendance
Real-time dashboard updates
Missing students flagged
Variable
All-clear notification sent
Incident report auto-generated
Audit trail preserved
During any emergency, parents receive instant WhatsApp/SMS notification with real-time updates. Once the situation is resolved, they get an all-clear message. Complete transparency builds complete trust.
Multi-point tracking across hostel, mess, gates, and campus facilities. Automatic alerts when students go missing or don't return on time.
Student not tracked in hostel, mess, or campus for 24+ hours and not on approved leave? Instant alert to warden and security team.
Student returns after curfew or doesn't return on time from approved leave. Automatic notification to designated authorities.
Expected check-in missed? System flags students who don't report back from outings, triggering immediate follow-up protocols.
Attendance patterns analyzed to identify at-risk students—frequent late returns, meal skipping, irregular routines flagged proactively.
Everything security teams need to protect campus residents and manage access.
Pre-registration, ID verification, digital visitor passes, and real-time tracking of all campus visitors with photo capture.
Integrated with leave management for seamless student exit/entry. QR-based verification with parent approval status.
Connect with biometric systems, face recognition, turnstiles, and flap barriers for automated entry management.
Track all vehicles entering and exiting campus. Maintain vehicle registry, parking allocation, and movement logs.
Instant mass notifications to students, staff, and parents during emergencies. Integration with local authorities.
Document security incidents with photos, witness statements, and follow-up actions. Complete audit trail for compliance.
Measurable improvements in campus security operations.
| Security Operation | Outcome |
|---|---|
Visitor logs | Digital tracking |
Access control | Centralized monitoring |
Incident reporting | Faster response |
Campus safety | Real-time visibility |
Different roles leverage Gate Security in unique ways to protect campus safety.
Security & Access integrates seamlessly with other FretBox modules for unified campus operations.
Room allocation, attendance tracking, and hostel administration connected to gate access.
Unified student identity from admission to graduation with integrated access permissions.
Facility management and maintenance tracking across all campus entry points.
See how FretBox provides complete visibility and control over campus access. Get a personalized demo for your security team.
55+ campuses running FretBox live right now